These options are only available if the form login feature is disabled.
The Disable Form section of your form's settings holds several options to control which actions are allowed with your form. In this article, we will detail a few common scenarios:
Create records only
Users are only allowed to create new records, but can't edit/access existing records.
To achieve this:
Turn on Allow users to create new records
Turn off Allow users to view existing records
Edit/view existing records only
Allow users to edit records without the ability to create new ones.
To achieve this:
Turn on Allow users to view existing records
Turn off Allow users to create new records
Completely disable the form temporarily
This will prevent users from being able to load the form so that nobody can use it. It's an alternative option instead of deleting the form completely.
To achieve this:
Turn off Allow users to create new records
Turn off Allow users to view existing records
Conditionally disabling the form
There are scenarios where disabling the form might not be suitable for all situations. You can learn more about how to disable the form conditionally in this article.
If you would like your users to look up records, you would need to enable the login screen option. Regardless of its name, that option would allow your users to search for records and edit them.
Related Error Messages
This form cannot be used to create records because that option is disabled.
If you disable creating new records, you won't be able to open the form's main URL to create records. E.g.
https://web.miniextensions.com/formXYZ/
You would only be able to access the URL when it has a record ID appended. E.g.
https://web.miniextensions.com/formXYZ/recXYZ
You can generate these URLs by using the formula available in the form settings. It produces a different URL for every record in your table.
This form cannot be used to edit records because that option is disabled
This is the opposite case of the above. If you disable viewing existing records, you won't be able to open form links containing a record ID, e.g.:
https://web.miniextensions.com/formXYZ/recXYZ