What sets miniExtensions Form apart is the ability to update existing records. This Login option makes it easy to share a form with many people so they can update their data on Airtable. It adds a step before the form is accessed. You just need to send a single URL to all of your users and they can "lookup" their own records. Each user then gets a form that's preloaded with their own data.
⚠️ This feature allows your users to look up only their own records (without needing to create an account anywhere). What is required for login is the user information in Airtable. The user does not need a miniExtensions account.
Here's a login page example:
Use case examples
A page for students to log in and check their classes.
A page for customers to track their shipments (e.g. post office)
A page for travelers to lookup their tickets by entering their last name and confirmation number (e.g. airlines)
Without the login page
The other way to share records with people is through Direct Links. In this method, you'd need to send each person a unique URL. When someone clicks on it, they start editing the record. This could be tricky if you need to send it to many people (this is ideal for automated emails). That’s why we built the option above.
If your form users are one-off customers, then a login screen might not be needed. But if you have reoccurring users who need to update their data repeatedly, then a login screen would be ideal.