Use the Save & Continue Form template when users need to start a form, save their progress, and return later to finish it.
This is useful for long forms, applications, onboarding flows, or any workflow where users may not complete everything in one session and will want to create partial submissions that they then complete later on.
Setup process
Go to create the extension, or select the Save & Continue Form extension from the Create Extension page manually.
During the creation process, select the Email/Identifier Field to the field your users will utilize to log in. This field will have our email verification feature enabled out of the box.
This form template also enabled the Save & Continue feature with automatic saves out of the box.
A checkbox field called Submission Finalized (miniExtensions) will be created in your table automatically. This field will be checked when the user hits the submit button at the end of the form. Records where this field has not been checked can be considered 'in progress'. Any records that have this checkbox checked will not be able to log into the form anymore (since the submission is already finalized). In these cases, an error message will be shown to the user (default: "Your application has already been submitted."). This can be changed in the Share section, if needed.
Optional: Send a copy of the user's submission. Follow the instructions below for information on how to set this up.
Send a copy of user submission
If you want your users to get a confirmation email with a copy of their application, you can do so by following these steps:
This will generate sharable links for each record, but they will be in view-only mode. Tip: this un-editable form can also be used for tracking updates. For example, checking application status.
B. Email the links
This option is only available for standalone forms, not child forms (i.e. forms used in a portal or interface or for linked record fields in a main form).
You can use an Airtable Automation or use this built-in feature.
💡Tip
The ability to save the user's progress and continue later is common in forms that are too long. If you're trying to make an overwhelming form more user-friendly, you should consider this option as well: